Administrative Assistant – Summary

Administrative Assistant – Temporary Full-Time (1-Year Contract)

Competition #0042-20

Position Summary:

The Administrative Assistant (AA) will be an integral member of program team as assigned. The AA will assist program staff with the organization and administration of program activities and provide administrative support in an efficient and courteous manner, ensuring confidentiality at all times.

For full details about the position, please visit our ‘Careers’ section on our website: www.hkpr.on.ca

The successful candidate will have:

  • Ontario Secondary School Graduation Diploma with post-secondary education and/or business experience
  • Excellent interpersonal, oral, and written communication skills, with attention to detail
  • Superior organizational skills, with the ability to prioritize work and to meet deadlines
  • Good problem solving and analytical skills
  • Pro-active, flexible, and positive attitude
  • Ability to work independently and as part of a team
  • Proficiency with Microsoft Office Suite
  • Internet and e-mail, and digital switchboard telephone system
  • Ability and willingness to learn new software as required
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Search
  • Valid “G” driver’s license and access to a vehicle for work

Start Date: As soon as possible
Salary Range : CUPE Scale 2019 – $48,503 – $53,243
Location: Lindsay


Accommodations are available, upon request, to support the participation of persons with disabilities in the recruitment process. All recruitment documents are available in alternative format, upon request.

Qualified applicants are invited to send a resume and cover letter by 4:30 p.m. on January 29, 2021 to.

Human Resources
Haliburton, Kawartha, Pine Ridge District Health Unit
200 Rose Glen Road
Port Hope ON L1A 3V6
Tel: 1-866-888-4577  Fax: 905-885-9551
E-mail: jobs@hkpr.on.ca

We would like to thank all applicants in advance and advise that only those selected for an interview will be contacted.

Administrative Assistant – Description

Position Summary

The Administrative Assistant will be an integral member of program team as assigned. Will assist program staff with the organization and administration of program activities and provide administrative support in an efficient and courteous manner, ensuring confidentiality at all times.

Duties and Responsibilities
Administration and Human Resources

May be responsible for any of the following:

  • Assisting with preparation, formatting and maintenance of written documents e.g. reports, correspondence, minutes, forms
  • Photocopying as requested
  • Preparing materials for mailing, distribution, pick-up and/or courier (e.g. compilation of kits, packages, mail-outs)
  • Processing in-coming and out-going mail/ correspondence
  • Organizing and maintaining paper and electronic files of assigned program staff to ensure efficient retrieval
  • Maintaining a calendar of the schedule and whereabouts of assigned program staff and advising as appropriate e.g. reception
  • Assisting program staff in ensuring division and Health Unit forms are completed in a timely fashion
  • Entering computer data, preparing and delivering computer reports and maintaining statistics for various programs
  • Maintaining a current summary of duties
  • Maintaining divisional policy and procedure manual
  • Performing reception desk duties
  • Works in accordance with the National Standard of Canada for Psychological Health and Safety in the Workplace
  • Consults with the Chief Nursing Officer on matters related to professional practice
Professional
  • Maintains professional competency by attendance at appropriate workshops/seminars and/or private study
  • Liaises with other agencies and the public as outlined in Health Unit policies, and as required to support program staff
  • Fosters/maintains effective internal and external public relations, and responds to requests in a courteous and timely manner
Financial
  • Uses time, physical facilities, supplies equipment and other resources appropriately and effectively

May be responsible for any of the following:

  • Collecting fees, and issuing receipts
  • Maintaining and reconciling petty cash
  • Preparing reports that reconcile grants/budgets with expenditures for review by director (e.g. spreadsheets, cash flow reports)
Program

May be responsible for any of the following:

  • Arranging the loan of assigned program(s) resources to external organizations and other Health Unit divisions and ensuring their timely and complete return
  • Maintaining program materials/resources in neat and organized manner
  • Ensuring adequate supply of current program resources, ordering (for purchase, production or printing) when required, and ensuring materials received are correct as requested
  • Assisting with the preparation and maintenance of a program inventory of resources and materials
  • Assisting with display/information board set-up and dismantling
  • Co-ordinating functions, including assisting with booking of rooms and A/V equipment, and room set-up and refreshments as appropriate for internal and external program meetings
  • Taking registration for program events
  • Scheduling appointments/meetings
  • Assisting with implementation of program activities and events as necessary (may involve some evening and weekend work)
  • Compiling and maintaining appropriately formatted key contact lists, distribution/mailing lists and partner information for staff in shared directories, e.g. coalitions, community groups
  • Participating when needed in staff/program meetings for purpose of assisting in planning, evaluation and problem-solving around administration of assigned programs
  • Developing a working knowledge of different program areas and projects in which staff are involved
  • Anticipating needs of program staff, being pro-active in offering assistance
  • Providing support to working groups and committees when requested by program staff
  • Maintaining the division library electronic database and library resource
  • Posting division updates to the Health Unit intranet and website and updates to other websites as requested
  • Participates in the implementation of the emergency preparedness and response plan as assigned.
  • Complies with the Provincial Infectious Diseases Advisory Committee’s relevant best practice documents.
  • Participates in continuous quality improvement initiatives as assigned.
  • Inputting division time tracking including compensating time and overtime, and preparing reports as required for division director
  • Verifying totals of staff travel claims before passing on to director/supervisor for approval
  • Assisting in the completion of all administrative forms and making/maintaining copies as appropriate (e.g. requisitions, statement of time, authorization for professional development, expense claims, communications – A/V services requests, etc.)
Other
  • If assigned to an office with other program assistants, provides back-up for administrative staff upon request e.g. reception
  • If assigned to an office as sole program assistant, identifies and brings to the attention of the Director, Corporate Services issues related to facilities e.g. items requiring maintenance/repair
  • Assumes other duties that may be assigned from time to time
  • Detects and works towards eliminating health hazards in all assigned areas
  • Exercises initiative within established guidelines, and refers all unusual problems to the Director
  • Does frequent light and occasional moderate physical work with frequent long periods of visual and/or auditory concentration
Qualifications
1. Education
  • Ontario Secondary School Graduation Diploma with post-secondary education and/or business experience
2.Experience
  • Excellent interpersonal, oral and written communication skills, with attention to detail
  • Superior organizational skills, with the ability to prioritize work and to meet deadlines
  • Good problem solving and analytical skills
  • Pro-active, flexible and positive attitude
  • Ability to work independently and as part of a team
  • Proficiency with Microsoft Office Suite
  • Internet and e-mail, and digital switchboard telephone system
  • Ability and willingness to learn new software as required
3.Other
  • Valid Ontario driver’s license and access to a vehicle
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Check
  • Proof of immunizations required by HKPRDHU
  • Satisfactory completion of probationary period (6 months)

Current Colour Code for Local COVID-19 Restrictions – On Pause as of Dec. 26

NEW – Provincial Shutdown to Start Dec. 26

As of 12:01 am on Saturday, Dec. 26, a province-wide lockdown will come into effect for all of Ontario to reduce the spread of COVID-19. The affected area includes the entire HKPR District Health Unit region (which includes Northumberland County, Haliburton County and the City of Kawartha Lakes). Maximum public health measures, widespread closures and revised ways of doing business will now be in effect for the next 28 days. People are also encouraged to stay home as much as possible.

Provisions in the Yellow-Protect category will be put on pause during the province-wide shutdown, as the tougher provincial lockdown measures take effect. Click here for full details on the Province-Wide Shutdown.

Current COVID-19 Colour Code for HKPR Area – Yellow (to be paused as of Dec. 26, 2020)

As of 12:01 am on Monday, December 7, the HKPR District Health Unit region, which includes Northumberland County, Haliburton County and the City of Kawartha Lakes, will be moved into the Yellow-Protect category. This means strengthened measures are in place to protect against the spread of COVID-19.

Please consult the resources below or read further down this page for further details on how this affects you and your business. If you have further questions, call the Health Unit at 1-866-888-4577 ext. 5020, or email: covid19@hkpr.on.ca

Resources:


On This Page:


Ontario’s Colour-Coded COVID-19 Framework

Ontario’s new colour-coded COVID-19 Response Framework places different parts of the province into assigned categories for COVID-19 restrictions. The public health measures can be adjusted, tightened or loosened based on local COVID-19 trends and case counts. The colour code for each area is reviewed weekly by the Ontario Ministry of Health and the local Medical Officer of Health.

5 colour framework for COVID-19 restrictions in Ontario

Watch this video to learn more from local Medical Officer of Health about the switch to Yellow-Prevent COVID-19 category.


What Stays Closed in Yellow-Protect Category:

Highest-risk settings remain closed in this colour code, including:

  • Buffet-style food service
  • Oxygen bars
  • Camps that provide supervised overnight accommodation for children
  • Steam rooms, saunas and bathhouses
  • Amusement parks and waterparks
  • Night clubs (they can only open for purpose of serving food or beverages to patrons)
  • Dancing and table games (cards, etc.) are prohibited.

General Public Health Measures in Yellow-Protect Category (Gatherings, Workplace Requirements and Face Coverings)

Restrictions in the ‘Yellow-Protect’ category are increased slightly and include targeted enforcement and fines to limit further spread of COVID-19. The following general measures are in place:

  • Limit for social gatherings at private homes, backyards or parks is 10 people indoors and 25 people outdoors (cannot be combined)
  • Gathering limits for organized public events in staffed businesses and facilities are 50 people indoors and 100 people outdoors. If an event is both outdoors and indoors, it falls under the 50-person limit.
  • Gathering limits at places of worship for religious service , weddings and funerals remains at 30% capacity indoors and 100 people outdoors
  • Schools and child care centres remain open.
  • Physical distancing must be maintained within establishments. Capacity limits are based on the ability of patrons to maintain at least 2-metres (6 feet) from others up to a maximum of 50 indoors and 100 outdoors (unless otherwise indicated for specific settings).
  • Patrons and staff must wear a mask or face covering when indoors in public areas that covers their nose, mouth and chin (unless exempted from regulation).
  • If staff/workers are performing tasks indoors that require them to be less than 2 metres from an unmasked or improperly masked individual without a barrier (e.g. Plexiglass, partition, wall), appropriate Personal Protective Equipment must be worn, including proper protection for eyes, nose and mouth. At a minimum, this would include a medical mask and eye protection (NOTE: This is also a requirement of the Ministry of Labour).
  • Wash hands frequently with soap and water.
  • Provide alcohol-based hand rub when handwashing not available.
  • Regularly clean and disinfect common areas such as washrooms
  • Employees must be screened prior to entering the workplace. The screening tool should ask if staff have any COVID-19 symptoms. This screening tool could be done electronically or using a paper-based resource like the sample provided here. The Ministry of Health also has a COVID-19 Screening Tool for Workplaces to use.
  • Music volumes must be lowered in establishments to allow for normal conversation to occur
  • Most businesses must have COVID-19 safety plans in place. A copy must be posted prominently and made available upon request.
  • Offer employees the option from working from home.
  • Use virtual gatherings or events to recognize occasions
  • For sector-specific requirements, please see the current Provincial legislation or scroll further down this page.

Sector-Specific Guidelines

Restaurants/Bars
  • Require patrons to be seated; 2-metre minimum between tables
  • Limit of six people can be seated together at one table
  • Restaurants/bars must be closed from 12 am to 5 am, except for: takeout/drive-through/delivery, providing access to washrooms and dine-in eating for staff
  • No alcohol can be sold or served after 11 pm
  • Alcohol cannot be consumed between midnight and 9 am
  • Dancing, singing and performing music is permitted, with restrictions
  • Karaoke permitted, with restrictions (including no private rooms)
  • Require contact information for all seated patrons
  • No buffet-style food services
  • Limit music volume so that a normal conversation can take place and no one needs to shout
  • Night clubs only permitted to operate as a restaurant or bar
  • People lining up or congregating outside an establishment must stay at least 2 metres apart and wear a mask or face covering that covers their nose, mouth, and chin (unless exempted by regulation). Mask use and physical distancing also continue to apply inside these establishments.
  • Face coverings must be worn at all times, except when eating or drinking only.
  • If staff/workers are performing tasks indoors that require them to be less than 2 metres from an unmasked or improperly masked individual without a barrier (e.g. Plexiglass, partition, wall), appropriate Personal Protective Equipment must be worn, including proper protection for eyes, nose and mouth. At a minimum, this would include a medical mask and eye protection
  • Limit the volume of music to a level that allows a normal conversation to occur
  • A COVID-19 safety plan is required, and must be made available upon request

Sports/Recreational Facilities

  • Maintain 2 metre physical distancing, unless engaged in a sport or activity
  • Increase spacing between patrons to 3 metres in areas with weights or exercise equipment and in exercise/fitness classes
  • Capacity limits are adjusted to 10 people per room indoors and 25 outdoors in fitness or exercise classes OR
  • Capacity limits apply on a per-room basis if operating in compliance with a plan approved by the Office of the Chief Medical Officer of Health.
  • Maximum of 50 people indoors in areas with weights or exercise equipment.
  • Maximum of 50 spectators indoors and 100 people outdoors
  • Teams or individual sports must be modified to avoid physical contact. Maximum of 50 people per league.
  • Exemptions are in place for high-performance athletes and parasports
  • Limit music volume so that a normal conversation can take place, avoiding the need for instructors and participants having to shout at each other. Instructors are required to use microphone to avoid loud talking
  • Face coverings required, except when exercising.
  • Contact information for all people entering the facility is required.
  • Require reservation for entry; one reservation for teams
  • A COVID-19 safety plan is required, and must be made available upon request
  • Continue to clean and disinfect equipment, as well as public washrooms, locker rooms, showers or similar amenities, as frequently as possible to maintain a sanitary condition.

Meeting and Event Spaces

  • Limit of 50 people indoors and 100 people outdoors (exception for court/government services)
  • Gathering limits for religious services, weddings and funerals remains at 30% capacity indoors and 100 people outdoors
  • Booking multiple rooms for the same event is not permitted
  • Maximum of 50 people indoors per room, where 2-metre physical distancing can be maintained if the venue operates with the approved plan from the Office of the Chief Medical Officer of Health.
  • Establishments must be closed from 12 am to 5 am. Liquor cannot be sold or served after 11 pm
  • Alcohol cannot be consumed between midnight and 9 am
  • Contact information required for all seated patrons
  • Limit of six people can be seated together
  • Limit music volume so that a normal conversation can take place and no one needs to shout
  • A COVID-19 safety plan is required, and must be made available upon request

Retail Settings

  • Fitting rooms must be limited to non-adjacent stalls
  • Line-ups and patrons congregating outside store must maintain a 2-metre distance and wear face coverings
  • Limit music volume so that a normal conversation can take place and no one needs to shout
  • For malls, a COVID-19 safety plan is required and must be made available upon request

Personal Care Services

  • Oxygen bars, steam rooms, saunas, and whirlpools closed
  • Contact information for all patrons is required
  • A COVID-19 safety plan is required and must be posted in a visible place and made available upon request.
  • Staff must continue to wear Personal Protective Equipment while providing services

Casinos, Bingo Halls and Gaming Establishments

  • Capacity cannot exceed 50 persons.
  • Table games are prohibited.
    OR
  • Casinos, bingo halls, and gaming establishments operate in accordance with a plan approved by the Office of the Chief Medical Officer of Health.
  • Liquor cannot be sold or served after 11 pm
  • Alcohol cannot be consumed between midnight and 9 am
  • Contact information for all patrons is required
  • A COVID-19 safety plan is required and must be made available upon request

Cinemas/Movie Theatres

  • Limits in facility and area:
    • 50 indoors
    • 100 outdoors
      or
  • Face coverings must be worn at all times except when eating or drinking only
  • Drive-in cinemas permitted to operate, subject to restrictions
  • Liquor cannot be sold or served after 11 pm
  • Alcohol cannot be consumed between midnight and 9 am
  • Contact information for all patrons is required
  • A COVID-19 safety plan is required and must be made available upon request

Performing Arts Centres

  • Maximum of 50 spectators indoors and 100 spectators outdoors with 2-metre
    physical distance maintained
  • Singers and players of wind or brass instruments must be separated from spectators by plexiglass or some other impermeable barrier
  • Rehearsal or performing a recorded or broadcasted event permitted
  • Performers and employees must maintain 2-metre physical distance except for purposes of the performance
  • Drive in performances permitted.
  • Liquor cannot be sold or served after 11 pm
  • Alcohol cannot be consumed between midnight and 9 am
  • Contact information for all patrons is required
  • A COVID-19 safety plan is required and must be made available upon request

Additional Resources

Click on the following links for additional support:



Infection Prevention and Control Coordinator – Summary

Infection Prevention and Control Coordinator

Competition #0033-20

Position Summary:

The Infection Prevention and Control Coordinator (IPACC) is accountable to the Health Protection Division management for providing expertise, and leadership in risk assessment and infection prevention and control (IPAC) practices to internal and external stakeholders using expert knowledge of current evidence, best practice standards and guidelines.

As a member of the Infectious Diseases Team of the Communicable Disease Prevention and Control Department (CDPC), Health Protection Division, the IPACC will also share in the implementation of the assigned requirements of the Infectious Diseases Program Standards of the Ontario Public Health Standards (OPHS) 2018 and related protocols and guidelines including but not limited to the:

Exposure of Emergency Services Workers to Infectious Diseases Protocol
Infection Prevention and Control Protocol
Infection Prevention and Control Practices Complaint Protocol
Infection Prevention and Control Disclosure Protocol
Infectious Diseases Protocol
Institutional/Facility Outbreak Prevention and Control Protocol
Tuberculosis Prevention and Control Protocol

The IPACC provides coordination of infection prevention and control activities across the organization and acts as an IPAC consultant to staff and management, as well as external health care providers in all settings. 

The IPACC is expected to work independently and as part of a multi-disciplinary team to apply, adapt, choose and/or recommend changes to established methods, procedures, or policies and/or to develop new procedures to complete assigned work. Direction is to be sought when solutions to problems are not apparent and/or are not within the intent of established practices including scope of practice.

The IPACC will be expected to maintain certification in Infection Control and competency in immunization and participate in clinics as required.

The position involves travel and variations of the working day.

The successful candidate will have:

1. Education

  • Post-secondary education in a related field (Police Foundations, Law and Security Enforcement, Investigation and Protection Studies, Legal Administration), required.
  • University degree in a relevant health discipline, preferred.
  • Evidence of formal learning in behavioural psychology and conflict resolution and negotiation, required.

2. Experience

  • One to three years previous experience working in the infection prevention and control field including demonstrated knowledge of communicable disease control, principles of epidemiology, analysis, and interpretation of collected infection control data, the investigation and surveillance of suspected outbreaks of infection, the development and revision of IPAC policies and procedures. Experience working in health care settings is an asset.

3. Other

  • Proof of current registration with the College of Nurses of Ontario
  • Proficiency in the knowledge, skills and attitudes required for the role of Public Health, Consultant/Specialist as defined by the Core Competencies for Public Health in Canada
  • Working knowledge of the Ontario Public Health Standards
  • Valid Ontario driver’s license and access to a vehicle
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Search
  • Proof of immunizations required by HKPRD Health Unit
  • Satisfactory completion of probationary period (3 months ONA)
  • Current CPR and First Aid (HCP level) or willingness to be certified at this level within 2 months of hire

Start Date: Immediately
Term : 1-Year Contract
Salary Range : ONA 2019 Salary Schedule $78,889 – $87,448
Location: Port Hope


Accommodations are available, upon request, to support the participation of persons with disabilities in the recruitment process. All recruitment documents are available in alternative format, upon request.

Qualified applicants are invited to send a resume and cover letter by 4:30 p.m. on January 29, 2021 to.

Human Resources
Haliburton, Kawartha, Pine Ridge District Health Unit
200 Rose Glen Road
Port Hope ON L1A 3V6
Tel: 1-866-888-4577  Fax: 905-885-9551
E-mail: jobs@hkpr.on.ca

We would like to thank all applicants in advance and advise that only those selected for an interview will be contacted.

Infection Prevention and Control Coordinator – Description

Position Summary

The Coordinator is accountable to the Health Protection Division management for providing expertise, and leadership in risk assessment and infection prevention and control (IPAC) practices to internal and external stakeholders using expert knowledge of current evidence, best practice standards and guidelines.

As a member of the Infectious Diseases Team of the Communicable Disease Prevention and Control Department (CDPC), Health Protection Division, the IPACC will also share in the implementation of the assigned requirements of the Infectious Diseases Program Standards of the Ontario Public Health Standards (OPHS) 2018 and related protocols and guidelines including but not limited to the:

Exposure of Emergency Services Workers to Infectious Diseases Protocol
Infection Prevention and Control Protocol
Infection Prevention and Control Practices Complaint Protocol
Infection Prevention and Control Disclosure Protocol
Infectious Diseases Protocol
Institutional/Facility Outbreak Prevention and Control Protocol
Tuberculosis Prevention and Control Protocol

The IPACC provides coordination of infection prevention and control activities across the organization and acts as an IPAC consultant to staff and management, as well as external health care providers in all settings.

The IPACC is expected to work independently and as part of a multi-disciplinary team to apply, adapt, choose and/or recommend changes to established methods, procedures or policies and/or to develop new procedures to complete assigned work. Direction is to be sought when solutions to problems are not apparent and/or are not within the intent of established practices including scope of practice.

The IPACC will be expected to maintain certification in Infection Control and competency in immunization and participate in clinics as required.

The position involves travel and variations of the working day.

Duties and Responsibilities
Administration and Human Resources
  • Maintains knowledge of and complies with Health Unit and divisional policies and procedures and relevant legislation.
  • Maintains knowledge of and complies with the current collective agreement with the local bargaining unit of ONA.
  • Participates in performance management.
  • Advises manager of issues, needs and accomplishments.
  • Generates regular, timely, complete and accurate records and reports to adequately reflect the implementation of the assigned program areas, and reports as required by management and/or the MOH.
  • In consultation with Health Protection staff and management, may assist in the planning, preceptorship and evaluation of placements for students in appropriate fields of study.
  • Works in accordance with the National Standard of Canada for Psychological Health and Safety in the Workplace.
  • Consults with Chief Nursing Officer on matters related to professional practice.
Professional
  • Provides information and advice to management, Health Unit staff, community partners and the general public regarding assigned program areas.
  • Maintains competency by attending appropriate continuing education workshops, conferences and seminars, through private study and/or participation in networks as approved by Health Protection management, and in accordance with Regulated Health Professionals Legislation, as applicable.
  • Maintains effective working relationships with Health Unit staff, and personnel of other community agencies and volunteers.
  • Liaises with ministry consultants, elected and appointed officials, other health units, provincial organizations, and other agencies in consultation with Health Protection management and/or the MOH.
  • Represents the Health Unit, division and/or assigned program areas on committees, boards and task forces as appropriate and as approved by Health Protection management.
  • Assists management in the identification of professional development needs of Health Unit staff and assists with the identification, planning and provision of professional development/training opportunities in the area of infection prevention and control.
  • Assists in orientation of new staff.
  • Assists Health Unit staff and management in mentoring initiatives where appropriate.
Financial
  • May recommend to management the purchase of equipment, supplies and materials necessary for the assigned programs.
  • Maintains awareness of external funding opportunities and communicates them to the Health Protection Division.
Program
  • Liaises within Health Protection and with other divisions to mutually support and coordinate infection control initiatives through the HKPR Infection Prevention and Control Working Group.
  • Liaises with other health units, provincial organizations, and other agencies to assist Health Unit staff in keeping abreast of initiatives related to assigned program areas.
  • Coordinates the management and maintenance of current literature files and resource materials on assigned program areas for public health staff and the community.
  • Maintains knowledge and expertise of best practice standards and guidelines including, but not limited to Provincial Infectious Disease Advisory Committee (PIDAC), IPAC Canada, and the Public Health Agency of Canada (PHAC); government policies, programs and legislation relevant to IPAC, IPAC standards for regulatory applicable colleges, including the Health Protection and Promotion Act (HPPA), Public Hospitals Act (PHA), the Long-Term Care Homes Act (LTCHA), Ontario Public Health Standards (OPHS) and Occupational Health and Safety Act (OHSA) as well as the CHICA core competencies (p.64) .
  • Participates on the HKPR Infection Prevention and Control working group to plan, develop and evaluate new initiatives and broad-based health promotion and disease prevention strategies in infection prevention and control.
  • In partnership with Infectious Diseases Program staff, develops and delivers educational programs on infection prevention and control practices to agencies and health care institutions.
  • Completes audits in infection prevention and control within the Health Unit in partnership with the HKPR Infection Prevention and Control Working Group, health institutions and community health agencies, as appropriate. Assists these sites to modify their practice as required.
  • Participates in infection control complaint and lapse investigations, as appropriate.
  • In partnership with Infectious Diseases Program staff, develops communication and information materials for clients, agencies, institutions, workplaces and physicians.
  • Uses clinical nursing skills to assess health status, plan, implement and evaluate appropriate interventions for individuals, families, groups and communities.
  • Participates in 24 hour on-call responsibilities as required.
  • Participates in the maintenance of current Ministry of Health and Long-Term Care database systems, or electronic medical records.
  • Participates in division, team and individual meetings as requested by Health Protection management to ensure the effective and efficient delivery of assigned programs.
  • Participates in existing community partnerships as assigned and/or creates community partnerships to facilitate implementation of assigned programs.
  • Participates in research projects as assigned.
  • Coordinates divisional and/or organizational initiatives as assigned.
  • Facilitates information flow across Divisions.
  • Maintains effective interagency communication and public relations.
  • Participates on Health Unit interdisciplinary program planning teams.
  • Serves on internal and external committees for HKPR District Health Unit as assigned.
  • Participates in continuous quality improvement initiatives as assigned.
  • Participates in the implementation of the emergency preparedness and response plan as assigned.
  • Complies with the Provincial Infectious Diseases Advisory Committee’s relevant best practice documents.
Physical
  • Works in a safe manner as required by Occupational Health and Safety legislation.
  • Performs work in an environment (primarily indoors) with little to no exposure to disagreeable conditions or hazards.
  • Does light physical activity of long duration and medium physical activity of intermediate duration.
  • Performs work involving almost continuous periods of mental, visual and/or auditory concentration of intermediate duration and/or frequent periods of long duration.
  • Detects and works toward eliminating health hazards in all assigned areas.
Qualifications
1. Education
  • Baccalaureate Degree (4 year) and Certificate of Registration as a Registered Nurse with the College of Nurses of Ontario
  • Current certification from the Certification Board of Infection Prevention and Control
  • Requirements for employment as a Public Health Nurse as per Regulation 566 of the Health Protection and Promotion Act
2.Experience
  • One to three years previous experience working in the infection prevention and control field including demonstrated knowledge of communicable disease control, principles of epidemiology, analysis and interpretation of collected infection control data, the investigation and surveillance of suspected outbreaks of infection, the development and revision of IPAC policies and procedures. Experience working in health care settings is an asset.
3.Other
  • Proof of current registration with the College of Nurses of Ontario
  • Proficiency in the knowledge, skills and attitudes required for the role of Public Health, Consultant/Specialist as defined by the Core Competencies for Public Health in Canada
  • Working knowledge of the Ontario Public Health Standards
  • Valid Ontario driver’s license and access to a vehicle
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Search
  • Proof of immunizations required by HKPRD Health Unit
  • Satisfactory completion of probationary period (3 months ONA)
  • Current CPR and First Aid (HCP level) or willingness to be certified at this level within 2 months of hire

Public Health Nurse – Health Promotion – Summary

Public Health Nurse – Health Promotion

Competition #0017-20

Position Summary:

The Public Health Nurse (PHN) is accountable to Division Management for the implementation of the assigned Requirements for programs and services, as per the Ontario Public Health Standards (OPHS) 2018, related protocols and guidelines.

All Registered Nurses employed by HKPRDHU are required to maintain competency in immunization and participate in clinics as required.

The PHN is expected to work independently and as part of a multidisciplinary team to apply, adapt, choose and/or recommend changes to established methods, procedures or policies and/or to develop new procedures for approval to complete assigned work. The PHN will seek direction when solutions to problems are not apparent and/or are not within the intent of established practices including scope of practice.

1. Education

  • Requirements for employment as a Public Health Nurse as per Regulation 566 of the Health Protection and Promotion Act
  • University degree in Nursing

2. Experience

  • Community/public health and/or health promotion experience is an asset
  • Experience working with priority populations, community mobilization and capacity building

3. Other

  • Proof of current registration with College of Nurses of Ontario
  • Proficiency in the knowledge, skills and attitudes required for the role of Public Health, Front Line Provider as defined by the Core Competencies for Public Health in Canada
  • Working knowledge of the OPHS
  • Valid Ontario driver’s license and access to a vehicle
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Check
  • Proof of immunizations required by HKPRDHU
  • Satisfactory completion of probationary period (3 months ONA)
  • Current CPR and First Aid (HCP level) or willingness to be certified at this level within two months of hire.

Start Date: Immediately
Term: 12 months with possible extension
Salary Range : ONA Salary 2019 – $76,030 – $83,489
Location: TBD


Accommodations are available, upon request, to support the participation of persons with disabilities in the recruitment process. All recruitment documents are available in alternative format, upon request.

Qualified applicants are invited to send a resume and cover letter to:

Human Resources
Haliburton, Kawartha, Pine Ridge District Health Unit
200 Rose Glen Road
Port Hope ON L1A 3V6
Tel: 1-866-888-4577  Fax: 905-885-9551
E-mail: jobs@hkpr.on.ca

We would like to thank all applicants in advance and advise that only those selected for an interview will be contacted.

Public Health Nurse – Health Promotion – Description

Position Summary

The Public Health Nurse (PHN) is accountable to Division Management for the implementation of the assigned Requirements for programs and services, as per the Ontario Public Health Standards (OPHS) 2018, related protocols and guidelines.

All Registered Nurses employed by HKPRDHU are required to maintain competency in immunization and participate in clinics as required.

The PHN is expected to work independently and as part of a multidisciplinary team to apply, adapt, choose and/or recommend changes to established methods, procedures or policies and/or to develop new procedures for approval to complete assigned work. The PHN will seek direction when solutions to problems are not apparent and/or are not within the intent of established practices including scope of practice.

Duties and Responsibilities
Administration and Human Resources
  • Maintains knowledge of and complies with Health Unit and divisional policies and procedures and relevant legislation.
  • Maintains knowledge of and complies with the current collective agreement with the local bargaining unit of ONA.
  • Participates in performance management.
  • Advises Director/Manager of issues, requirements, and accomplishments.
  • Generates regular, timely, complete and accurate records and reports to adequately reflect the implementation of the assigned program areas and reports as required by Division Management and/or the MOH.
  • In consultation with department members and Management, may assist in the planning, preceptorship and evaluation of appropriate field placements for students in the health sciences/studies/promotion or nursing fields.
  • Works in accordance with the National Standard of Canada for Psychological Health and Safety in the Workplace.
  • Consults with the Chief Nursing Officer on matters related to professional practice.
Professional
  • Provides information and advice to Management, Health Unit staff, community partners and the public regarding assigned program areas.
  • Maintains competency by attending appropriate continuing education workshops, conferences and seminars, through private study and/or participation in networks as approved by Management, and in accordance with Regulated Health Professionals Legislation.
  • Maintains effective working relationships with Health Unit staff, and personnel of other community agencies and volunteers.
  • Liaises with Ministry Consultants, elected and appointed Officials, other health units, provincial organizations, and other agencies in consultation with Division Management and/or the MOH.
  • Represents the Health Unit, assigned program areas on committees, boards and task forces as appropriate and as approved by Management.
  • Acts as a resource person for the Health Unit and community in planning programs, activities and resources.
  • Documents in accordance with organizational policies and procedures and College of Nurses practice standards.
Financial
  • May recommend to department members and Division Management the purchase of equipment, supplies and materials necessary for the assigned programs.
  • In consultation with Division Management, may prepare budget for assigned projects, obtaining community partner input (and approval, if necessary) as appropriate.
  • May assist in the preparation of proposals for external funding to enhance programs and research projects.
  • May provide input to draft financial reports for approval by Division Management in preparation for submission to outside funders as required.
Program
  • Participates in collaborative, cooperative, coordinated work within assigned program areas and with other Health Unit staff and partners as appropriate to support the efficient and effective implementation of assigned programs.
  • Participates in the implementation of the emergency preparedness and response plan as assigned.
  • In collaboration with department members and community partners as appropriate, participates in the assessment, planning, development, implementation, evaluation and documentation of assigned programs.
  • Participates in division, department, team, and individual meetings as requested by department Management for the purpose of ensuring the effective and efficient delivery of assigned programs.
  • Participates in existing community partnerships as assigned and/or creates community partnerships to facilitate implementation of assigned programs.
  • Participates in research projects as assigned.
  • Uses clinical nursing skills to assess health status, plan, implement and evaluate appropriate interventions for individuals, families, groups and communities.
  • Participates in 24-hour on call responsibilities as required, if applicable.
  • Participates in the maintenance of current Ministry of Health and Long-Term Care database systems, or electronic medical records.
  • Participates in continuous quality improvement initiatives as assigned.
  • Complies with the Provincial Infectious Diseases Advisory Committee’s relevant best practice documents.
Physical
  • The position involves travel and variations of the working day.
  • Works in a safe manner as required by Occupational Health and Safety legislation.
  • Performs work in an environment (primarily indoors) with little to no exposure to disagreeable conditions or hazards.
  • Does light physical activity of long duration and medium physical activity of intermediate duration.
  • Performs work involving almost continuous periods of mental, visual and/or auditory concentration of intermediate duration and/or frequent periods of long duration.
  • Detects and works toward eliminating health hazards in all assigned areas.
Qualifications
1. Education
  • Requirements for employment as a Public Health Nurse as per Regulation 566 of the Health Protection and Promotion Act
  • University degree in Nursing
2.Experience
  • Community/public health and/or health promotion experience is an asset
  • Experience working with priority populations, community mobilization and capacity building
3.Other
  • Proof of current registration with College of Nurses of Ontario
  • Proficiency in the knowledge, skills and attitudes required for the role of Public Health, Front Line Provider as defined by the Core Competencies for Public Health in Canada
  • Working knowledge of the OPHS
  • Valid Ontario driver’s license and access to a vehicle
  • Current and satisfactory Criminal Records Check and Vulnerable Sector Check
  • Proof of immunizations required by HKPRDHU
  • Satisfactory completion of probationary period (3 months ONA)
  • Current CPR and First Aid (HCP level) or willingness to be certified at this level within two months of hire

COVID-19 and Schools

IMPORTANT NOTE: As of Jan. 12, 2021, the Province has announced a second State of Emergency in Ontario due to rising cases of COVID-19. The Ontario government’s order means people must stay at home except for getting essentials and follow these restrictions and public health measures.

The State of Emergency has the following impact on schools in Ontario:

  • Teacher-led remote learning continues for students in southern Ontario. Schools in northern Ontario will remain open for now.
  • All schools in the COVID-19 hot spots of Toronto, Windsor-Essex, Hamilton, York Region and Peel Region will not return to in-person instruction until at least Feb. 10, 2021.
  • By Jan. 20, the Chief Public Health Officer of Health will advise when in-person learning for students in southern Ontario (including Haliburton County, Northumberland County and the City of Kawartha Lakes) can resume in schools.
  • Teacher-led remote learning continues for students in southern Ontario. Schools in northern Ontario will remain open.
  • All schools in the COVID-19 hot spots of Toronto, Windsor-Essex, Hamilton, York Region and Peel Region will not return to in-person instruction until at least Feb. 10, 2021.
  • By Jan. 20, the Chief Public Health Officer of Health will advise when in-person learning for students in southern Ontario (including Haliburton County, Northumberland County and the City of Kawartha Lakes) can resume in schools.
  • New COVID-19 health and safety measures will take effect when in-person learning resumes in schools. These measures include:
    • Masks and face coverings must now be worn by Grades 1-3 students. Requirements are also in place for mask use outdoors.
    • Enhanced screening protocols
    • Expanded targeted testing

Schools are running with additional preventive measures in place to protect against COVID-19. The Health Unit is working closely with local school boards and other public health units to ensure a safe return for all students, staff and families.

On This Page

For School Board Staff

Click on the following resources for guidance on safe school reopening during COVID-19:

Protocols For Individuals/Schools with COVID-19
Guidance/Checklists for Reopening Schools
Student Nutrition Programs – Guidance and FAQs
For School Bus Drivers/Operators

For Parents
Return to School Protocol for Students with COVID-19 Symptoms
Screening Your Child for COVID-19 Symptoms
Provincial Resources

Guidance documents and resources:

Local School Board Resources

Learn how your local school board is working to support a safe return to class:


Frequently Asked Questions

Should I have my child tested for COVID-19 before they return to school?

Testing your child before returning to school is generally not recommended if they do not have COVID-19 symptoms, unless they have been in close contact with someone who has tested positive for COVID-19.

What if my child shows symptoms before going to school or while at school?

As per the Ministry of Education Guide to Reopening Ontario Schools, all students and staff must self-screen every day using a checklist before arriving at school. If a student or staff member is experiencing any symptoms of COVID-19, they must stay home from school and should seek testing and appropriate medical attention.

If a student or staff member feels sick, or develops symptoms while at school, schools will follow the following protocol:

  • Students or staff who develop COVID-19 symptoms will immediately be separated from others, and the family will be contacted to arrange pick-up.
  • Staff and students with symptoms will be directed to seek medical advice including the recommendation of testing for COVID 19 as appropriate or as advised by their medical provider. Check out local COVID 19 Assessment Centre locations, and book an appointment for COVID- 19 testing.
  • Siblings/staff of ill individual can remain in school until further medical advice is received and should self-monitor for symptoms.
  • Staff and/or students who receive an alternative diagnosis than COVID-19 can return to school once they are symptom-free for 24 hours.

Can I go to work if I don’t have any symptoms but my child is ill and we are waiting on results from their COVID-19 test?

If your child is symptomatic and has been tested for COVID-19, you and your family, including siblings, should self-monitor for signs and symptoms of COVID-19. You can continue to go to school and/or work if you have no symptoms.

  • If while self-monitoring symptoms of COVID-19 develop, self-isolate and be tested for COVID-19 (and no longer attend work and school).
  • If any members of your household test positive for COVID-19, you will be contacted by Public Health directly with more detailed advice.

What if there is a positive case in my child’s school?

If a COVID-19 positive case is identified in a school, staff from the Health Unit will provide further instructions on who else in the school may need testing and/or monitoring/isolation at that time. Staff/children who are being managed by public health (e.g. confirmed cases of COVID-19, household contacts of cases, etc.) must follow the instructions provided by the HKPR District Health Unit on when they can return to school.

What if a parent/guardian tests positive for COVID-19?

Parents/guardians are not required to report their test results to their school, however it is recommended. Members of your household are required to self-isolate and should not attend work or school. If your child is at school, your child should be picked up immediately. Staff from the HKPR District Health Unit will be in contact with you for assessment and provide further direction.

Who will declare an outbreak at the school?

The Heath Unit will declare an outbreak after identifying two or more lab-confirmed COVID-19 cases in students and/or staff (or other visitors) in a school with an epidemiological link where at least one case could have reasonably acquired their infection in the school (including transportation and before/after school care).

Examples of reasonably having acquired infection in school include:

  • No obvious source of infection outside of the school setting; OR
  • Known exposure in the school setting

HKPR District Health Unit staff will work closely with the school to determine close contacts of the case and will provide direction on isolation and facilitate testing.


Additional Resources

Click on the following for additional support:


Changes to Health Unit Services in Schools Due to COVID-19

Due to the pandemic, the following services in schools are being impacted:

  • School-Based Immunization for Grade 7/8 students will not take place this fall due to COVID-19. Normally, the Health Unit provides vaccines for Hep B, HPV and Meningococcal. You can still ensure your Grade 7/8 student is vaccinated for these illnesses, as the Health Unit is offering appointment-based clinics at its offices (with full COVID-19 prevention measures in place). Book your child’s vaccination appointment by calling 1-866-888-4577, ext. 1507.
  • Dental Screening for students in schools has been postponed until further notice. If your child has a toothache or cavity AND you are unable to pay for dental treatment, the Healthy Smiles Ontario (HSO) program may be able to help pay for dental care costs. For help to enroll your child in the HSO program, call the Health Unit at 1-866-888-4577, ext. 1247.
  • Vision Screening for SK students has been cancelled for the 2020/21 school year. It’s recommended you call an optometrist to book a FREE eye examination for your child. To find an optometrist in your area, visit the College of Optometrists of Ontario or call the Health Unit at 1-866-888-4577, ext. 1216.

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For Students

Check out these resources to help stay safe at school during the pandemic:

About COVID-19
Washing Hands
Fighting Germs
Wearing Masks
Mental Health Support

COVID-19 and Daycares

IMPORTANT NOTE: As of Jan. 12, 2021, the Province has announced a second State of Emergency in Ontario due to rising cases of COVID-19. The Ontario government’s order means people must stay at home except for getting essentials and follow these restrictions and public health measures.

During the Province’s State of Emergency, all child care centres for non-school aged children will remain open. 


Licensed child care centres are now open and operating at full capacity, but under strict protective measures due to COVID-19.

On This Page:


For Child Care Providers

Child care providers must follow various COVID-19 prevention measures to protect children in their care. These measures include:

  • Ensuring all child care staff and other adults wear medical masks and eye protection (i.e. face shields) at all times while inside the child care premises, including in hallways
  • Conducting frequent and thorough cleaning and disinfecting of the facility. Frequently-touched surfaces such as doorknobs, water fountains, light switches, tabletops, electronics and toilet/faucet handles should be cleaned and disinfected at least twice a day as they are most likely to become contaminated.
  • Carrying out daily COVID-19 screening of children, staff and visitors before they can enter a childcare facility
  • Maintaining attendance records to allow for COVID-19 contact tracing and coordination if needed
  • Encouraging frequent hand washing and proper hand hygiene for children and staff
  • Following clear and rigid case management protocols should a staff member or child become ill or test positive for COVID-19.

For specifics on what is required, child care providers should consult the following resources:

Ontario Government

HKPR District Health Unit


For Parents

Return to Child Care Protocol for Children with COVID-19 Symptoms

Screening Your Child for COVID-19 Symptoms


Health Unit Support

The Health Unit is working with local licensed child care centres to ensure they follow proper protocols to protect the safety of children, families and staff during the pandemic. If you have questions or concerns, call the Health Unit at 1-866-888-4577, ext. 5006.


Additional Resources

Isolating During COVID-19

In certain cases, you MUST isolate or quarantine to prevent the spread of COVID-19. This protects you and others from illness, especially those more at risk from COVID-19 such as seniors and people with chronic medical conditions.

Please Note: On December 12, 2020, the Acting local Medical Officer of Health issued the following updated Class Order under Section 22 (5.01.1) under the Health Protection and Promotion Act. This order replaces an original order pertaining to self-isolating due to COVID-19. The updated Class Order is designed to protect the health of local residents by reducing the spread of COVID-19 in Haliburton County, Northumberland County and the City of Kawartha Lakes.

On this page

When to Isolate

Public health staff will give you further direction on when and how long to isolate or quarantine, depending on your circumstances. In general, you must isolate:

  1. If you are diagnosed with COVID-19.
  2. If you have the signs and symptoms of COVID-19, have been tested and are awaiting the results.
  3. If you believe you have COVID-19 symptoms (even mild ones).
  4. You must quarantine if you are identified as a close contact of someone who has COVID-19, is awaiting test results or is believed to have symptoms.
  5. Parents and caregivers of anyone under age 16 who tests positive for COVID-19, is awaiting test results or is believed to have symptoms may also need to isolate.

NOTE: The federal government also has mandatory quarantine and isolation orders in effect for travelers to and from Canada. Please click here for full details.


How Long to Isolate

You must remain in isolation or quarantine as directed by public health staff.

In general, you must isolate for:

  • 10 days if diagnosed with mild to moderate COVID-19 illness and symptoms
  • 20 days if you suffered more severe COVID-19 illness (e.g. requiring Intensive Care Unit level support) or are immune-compromised.

You must quarantine for:

  • 14 days if you had close contact with someone diagnosed with COVID-19 or strongly suspected of having the virus.

Please follow specific public health guidance for isolating and quarantining, or call the Health Unit at 1-866-888-4577, ext. 5020 for further direction.

How to Isolate
Stay home

Do not use public transportation, taxis or rideshares.

Do not go to work, school or other public places.

Stay home unless you need to get tested or require emergency medical care.


Avoid contact with others

No visitors unless essential (e.g. care providers)

Stay away from seniors and people with chronic medical conditions (e.g. diabetes, lung problems, immune deficiency).

As much as possible, stay in a separate room away from other people in your home and use a separate bathroom if you have one.

Make sure that shared rooms have good airflow (e.g. open windows).

If these steps are not possible, keep a distance of at least two metres (6 feet) from others at all times.


Keep your distance

If you are in a room with other people, keep a distance of at least two metres and wear a mask that covers your nose and mouth.

Other people should wear a mask when they are in the same room as you.


Wash your hands

Wash your hands often with soap and water.

Dry your hands with a paper towel, or with your own cloth towel that no one else will share.

Use an alcohol-based hand sanitizer if soap and water are not available.


Cover your coughs and sneezes

Cover your mouth and nose with a tissue when you cough or sneeze.

Cough or sneeze into your upper sleeve or elbow, not your hand.

Throw used tissues in a lined wastebasket, and wash your hands. Lining the wastebasket with a plastic bag makes waste disposal safer.

Clean your hands after emptying the wastebasket.


Wear a mask over your nose and mouth

Wear a mask if you must leave your house to see a health care provider or to get tested for COVID-19.

Wear a mask when you are within two metres of other people, or stay in a separate room.

If you do not have a mask, maintain two metres distance from people and cover your cough and sneezes


What should I do if I develop symptoms?
  • Complete the COVID-19 Self-Assessment.
  • Contact Telehealth (1-866-797-0000) or your health care provider.
  • Anyone with whom you had close physical contact (e.g., in your household) in the two days before your symptoms started or after symptoms started should also isolate. If you have questions about this, call the local Health Unit at 1-866-888-4577, ext. 5020.
  • You will be directed by the Health Unit or health care provider on how long you need to isolate or quarantine.
  • When you stop isolating or quarantining, you should continue with measures to prevent COVID-19, including physical distancing and properly wearing a mask or face covering.
  • If you are still unwell at the end of your isolation or quarantine period, contact Telehealth or your health care provider for further direction.

Isolating with NO COVID-19 Symptoms (Older Adults and people with existing medical conditions)

After Your Isolation Period is Over

If you do not develop symptoms after your isolation period is over OR If you no longer have a fever and your symptoms have improved:

  • You can stop isolating, but for your protection, stay home except for essential trips (e.g. groceries and medication)
  • You MUST practise physical distancing measures when in public
  • Continue with frequent handwashing and avoid touching your face

If you are still unwell after this period, contact Telehealth or your health care provider for further direction. You can also call the Health Unit at 1-866-888-4577, ext. 5020.


Additional Resources
Watch our video on YouTube

211 Community Support – Easily find/search government and community-based services during COVID-19. Call or text 2-1-1 day or night to find support for all of life’s challenges. Live Chat also available Monday to Friday from 7 am to 9 pm.


Download and print resources below:

For Employers

IMPORTANT NOTE: As of Jan. 12, 2021, the Province has announced a second State of Emergency in Ontario due to rising cases of COVID-19. The Ontario government’s order means people must stay at home except for getting essentials and follow these restrictions and public health measures.

The State of Emergency will affect the way many businesses/workplaces open and operate. Please click here to find out how it will impact you.

On This Page:
Key messages
  • If staff/workers are performing tasks indoors that require them to be less than 2 metres from an unmasked or improperly masked individual without a barrier (e.g. Plexiglass, partition, wall), appropriate Personal Protective Equipment must be worn, including proper protection for eyes, nose and mouth. At a minimum, this would include a medical mask and eye protection (NOTE: This is also a requirement of the Ministry of Labour). Please refer to this COVID-19 Eye Protection guidance resource for more information.
  • Ensure employees are equipped with the proper Personal Protective Equipment (PPE) needed to do their jobs. For a directory of Workplace PPE Providers, click here.
  • Reinforce physical distancing whenever and wherever possible:
    • Allow staff to work from home if possible.
    • Avoid face-to-face meetings.
    • Avoid sharing work stations, tools or equipment.
    • Alter shifts and stagger breaks.
    • In lunch rooms and other common areas, use floor markings to show 2-metre distance between chairs. Ensure 2 metre distance is also maintained between co-workers when they remove masks to eat or drink.
  • Offer delivery or curbside pick up for customers and clients.
  • Practise good hand hygiene and respiratory etiquette always. Remind employees to wash their hands frequently with soap and water. Provide hand sanitizer and ensure access to handwashing facilities and soap.
  • Clean and disinfect work stations, and all commonly touched surfaces often.
  • Ontario is now requiring that non-medical masks or face coverings be worn inside public places. Employees who work with the public are covered by this. Provide education to workers on proper mask fit and when a mask can temporarily be removed.
  • Recommend safe carpooling among employees. Ensure physical distancing on the drive to work. Stick to two people per vehicle. The second person should sit in the back, passenger-side seat to ensure proper distance from the driver. Masks should be worn on the trip. The only exception to this two-person limit is if travelling in the same vehicle with people from your own household.
  • Develop a plan to effectively manage employee absence and ensure that everyone stays home if they are sick.
  • Consider employee and visitor screening strategies. Place posters at entrances and employee common spaces. You may also want to get staff to complete a health screening questionnaire before each work shift. The survey would ask if staff have any COVID-19 symptoms. Such a questionnaire could be done electronically or using a paper-based questionnaire sheet like the sample provided here. The Ministry of Health also has a COVID-19 Screening Tool for Workplaces to use.
  • Train employees on key public health measures to prevent COVID-19. These workplace videos can help.
  • Regularly communicate and share credible and evidenced based information with employees and customers. Provide ongoing updates and let them know what you are doing to keep them healthy during the pandemic.
  • Support your employee’s mental health. Put in place policies that support employees who need to be absent from work due to illness or being in close contact with a confirmed COVID-19 case. Remind staff of their Employee and Family Assistance Program if your workplace has one. You can also share these Mental Health supports.
  • Develop a plan on what to do if a person who is sick visits or comes to work at your business.
  • Support any COVID-19 instructions your employees have received from a health care provider. This protects the health of your workers and customers.
Workplace health and safety resources

Visit the Ontario government website for a full list of sector-specific guidelines for reopening. You can also go to these Ontario health and safety associations for more COVID-19 health and safety advice tailored to your workplace:

Latest Updates
What if There is a Case of COVID-19 in My Workplace?
Employees/Co-workers
  • Anyone with a confirmed or suspected case of COVID-19 must NOT go to work and should self-isolate at home. Employees should not return to work until the required self-isolation period is over. Further direction on this will be provided by the Health Unit.
  • Employees are responsible to report COVID-19 illness to their employer if it is likely to cause illness to another person in the workplace. If an employee discloses they have been diagnosed with COVID-19, or have been exposed to someone with the virus, confirm they are self-isolating.
  • Physical distancing rules at work mean employees should not be in close contact with each other. If an employee is identified as being a close contact of a co-worker who is confirmed or suspected of having COVID-19, the person should immediately take Ontario’s online COVID-19 Self-Assessment Tool to see what further care is needed. They can also call Telehealth Ontario at 1-866-797-0000. The employee may also be contacted by the Health Unit with further directions on what to do, including self-isolating or self-monitoring for symptoms of COVID-19.
  • Employers are strongly urged to support the COVID-19 instructions your employees have received from any health care provider. This protects the health of your workers and customers.
  • Employers should also put in place policies that support employees who need to be absent from work due to illness or being a close contact of a confirmed COVID-19 case.
  • The Health Unit does not recommend that employers require clearance testing or doctor’s notes for employees to return to work.
  • Clean and disinfect surfaces that may have been touched by an employee with COVID-19 as soon as possible. Continue to frequently clean and disinfect commonly touched or shared surfaces at work, including tools, equipment and workstations.
  • Encourage everyone at work to continue following physical distancing rules (staying 2 metres or 6 feet apart from others) and regularly wash hands with soap and water
  • Toronto Public Health has developed a COVID-19 Decision Guide for Workplaces to help determine when it is safe for employees to return to work. The Guide is included here for your information.
Customers/Clients
  • Follow direction from the Health Unit about any extra precautions that are needed to reduce the risk of illness. These directives can include: getting employees/staff who were in close contact with the customer/client to self-isolate or self-monitor for COVID-19 symptoms, increasing cleaning and disinfecting at your workplace, and other measures
  • Continue to keep employees and customers safe:
    • Follow provincial rules that specify how your business/workplace can operate (for example, only offer curbside pickup, limit number of people in store, etc.).
    • Ensure a 2-metre (6-foot) distance is kept between people.
    • Reduce overcrowding.
    • Increase your online or phone services
    • Offer curb-side delivery
    • Make hand sanitizer available for customers at entry and exit points.
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Stay Connected

You can find and follow updates on COVID-19 in your local community via the following HKPR resources:

If you have questions about COVID-19, you can contact the Health Unit at 1-866-888-4577, ext. 5020, or email at info@hkpr.on.ca

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