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Corporate Services Assistant - Temporary Full-time, #0022-24

Competition #0022-24
Position: Corporate Services Assistant
Status: Temporary, full-time (up to 13 months)
FTE: 1.0
Base Office: Port Hope
Compensation: $62,549 - $71,486
Non-Union
Deadline to apply: May 27, 2024 at 4:30 PM

Position Summary:

As a member of the Corporate Services department, the Corporate Services Assistant (CSA) is 
primarily accountable to the Director, Corporate Services, and Human Resources department, for 
providing confidential human resources administrative support with respect to recruitment, 
training, labour relations, pay equity, and performance management. 

The CSA will be the designated back-up to the Office of the Medical Officer of Health, in the 
absence of the Executive Assistant to the MOH, as appropriate.

The CSA is expected to work independently and as part of a multi-disciplinary team to apply, 
adapt, choose, and/or recommend changes to established methods, procedures, or policies and/or to 
develop new procedures to complete assigned work.

The role requires excellent communication skills across the Health Unit and with external partners. 
Proficiency with email, MS Teams, text, fax, and telephone. Individuals that are confident and 
comfortable communicating with others; have an ability to multi-task; are highly organized and 
attention to details will excel in this role.

Direction is to be sought when solutions to problems are not apparent and/or are not within the 
intent of established practices. 

The position may involve minimal travel and variations of the working day.

Duties and Responsibilities

Human Resources
• Provides confidential human resources administrative support to the Director, Corporate 
Services, and Manager, HR. The core responsibilities of this position will include but not 
be limited to support related to: confidential matters respecting labour relations including 
collective bargaining, grievances, workplace investigations, attendance support, legal 
matters, and related activities such as documentation, monitoring, reporting and filing.
• Supports human resources with training, compensation, pay equity, and employee relations.
• Coordinates the employee rewards and recognition programs.
• Supports Joint Occupational Health and Safety Committee, as needed.
• Coordinates program responsibility for the Accessibility for Ontarians with Disabilities Act
(AODA), including training to ensure staff compliance and required reporting under the 
legislation
• Reviews and sets priorities for the follow up of decision items from Corporate Services 
(CS) Management Meetings and full CS team meetings. Maintains a follow up system for 
outstanding issues.
• Assists the Director, CS in gathering information, co-ordinating required material and 
preparing for meetings, presentations, reports, and other scheduled activities.
• Compiles HR metrics and reports to Director, CS on a monthly basis.
• Drafts assigned correspondence, reports and speaking notes for the Director, CS, and 
Manager, HR, as required, including correspondence to union representatives and labour 
counsel.
• Organizes team communications and plans events.

Project Management
• Provides project management coordination for new or revised CS initiatives, including 
development of policies and procedures.

IT
• Provides administrative support to the SPIT committee, as required. 

Financial 
• Supports the transmission of financial reporting to the Ministry of Health and MCCSS.

Professional
• Maintains competency in labour relations, human resources and executive administrative 
support, through attendance at appropriate workshops, seminars and private study.
• Liaises with staff, staff from other agencies, ministries and municipalities as appropriate.
• Fosters/maintains effective internal and external public relations and responds to requests in 
a courteous and timely manner.

Program
• Serves on internal committees requiring staff representation from CS, as needed. 
• Designated back-up contact in the absence of the Director, CS to facilitate response to 
inquiries. 
• Designated back-up to the Office of the Medical Officer of Health (MOH), in the absence 
of the Executive Assistant to the MOH, as appropriate.
• Calendar and email management support for the Director, CS, as needed.

Physical
• Works in a safe manner as required by Occupational Health and Safety legislation.
• Performs work in an environment with occasional exposure to minor and/or little exposure 
to major disagreeable conditions.
• Does light physical activity of long duration and medium physical activity of intermediate 
duration.
• Performs work involving almost continuous periods of mental, visual and/or auditory 
concentration of intermediate duration and/or frequent periods of long duration.
• Detects and works toward eliminating health hazards in all assigned areas.

QUALIFICATIONS

1. Education
• A minimum of two years post-secondary education.
• A post-graduate certificate in Human Resources is preferred.

2. Experience
• A minimum of two years of experience at a high level of responsibility, in a confidential 
capacity supporting human resources.
• Previous health care or broader public sector experience in HR preferred.

3. Other
• Advanced skills with Microsoft Office, SharePoint and web-based applications.
• Proven ability to handle confidential information with discretion, be adaptable to various 
competing demands and demonstrates the highest level of client service and response.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks 
seamlessly with excellent attention to detail.
• Demonstrated ability to compose effective correspondence and summarize complex 
reports.
• Excellent meeting organization and note taking skills.
• Demonstrates exceptional written and verbal communication skills, and the ability to work 
under pressure.
• Demonstrated proactive approach to problem solving.
• Forward thinker, who actively seeks opportunities and proposes solutions.
• Valid Driver’s License and access to a vehicle.
• Current and satisfactory Criminal Records Check and Vulnerable Sector Search.
• Proof of immunizations required by HKPRDHU.
• Satisfactory completion of probationary period (6 months)

Haliburton, Kawartha Pine Ridge District Health Unit is committed to doing our part in the fight against COVID-19 and other communicable diseases. All HKPRDHU employees are required to provide proof of having received three (3) COVID-19 doses and an annual influenza immunization before date of hire. HKPRDHU recognizes its obligations pursuant to the Ontario Human Rights Code and will provide accommodation where such requests are authorized by the Medical Officer of Health.

Accommodations are available, upon request, to support the participation of persons with disabilities in the recruitment process. All recruitment documents are available in alternative format, upon request.

Qualified applicants are invited to send a resume and cover letter to:

Human Resources
Haliburton, Kawartha, Pine Ridge District Health Unit
200 Rose Glen Road
Port Hope ON L1A 3V6
Tel: 1-866-888-4577  Fax: 905-885-9551
E-mail: jobs@hkpr.on.ca

We would like to thank all applicants in advance and advise that only those selected for an interview will be contacted.

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