Position Title: Administrative Assistant

Current Program: Oral Health
Position Available: ASAP

Position Category: Temporary, Full-Time (1.0 Full Time Equivalent (FTE), 35 hours per week) Up to 18 months (up to April 2027)
Reports To: Manager, Oral Health

Union: CUPE Local 4170 (Legacy PPH)
Wage: $44,571.80 - $51,269.40 annually, $24.49 - $28.17 per hour.

Office(s): Peterborough
Posting ID: 25-4041-A

Position Summary

Provides administrative support to programs and services and performs general office duties. 

Minimum qualifications and position requirements:

• Ontario Secondary School Graduation Diploma or equivalent.
• Demonstrated ongoing effective ability to perform the following:
• accurately type 50 words per minute keyboarding speed;
• use MS Office programs (Word, Outlook, Excel, Powerpoint), internet and e-mail at an intermediate level;
• quickly learn and work with custom computer programs;
• use excellent written, oral, and interpersonal communication skills;
• edit text for correct spelling, grammar, and punctuation at an intermediate level;
• apply initiative, tact, diplomacy, and judgment in work related and work impacted engagements;
• work well and collaboratively with others;
• work productively and efficiently without the need for close supervision;
• adapt to new, different, and/or changing requirements;
• maintain concentration and focus for extended periods in a busy, fast-paced environment with ongoing distractions and noise to successfully complete assigned tasks in a timely manner;
• multi-task and continually organize and re-organize workload as necessary with competing priorities and demands;
• ensure privacy and confidentiality of information including those relating to clients;
• choose the appropriate course of action and prioritize inquiries;
• schedule appointments, clinics and events;
• provide excellent attention to detail;
• maintain up-to-date immunization according to the most recent edition of the Canadian Immunization Guide and the National Advisory Committee on Immunization; and
• TB skin testing is required at the onset of employment and may be required as part of routine TB surveillance or follow-up of potential exposures
• Maintain up-to-date immunization according to the Ontario Publicly-Funded Immunization Schedule and/or the most recent edition of the Canadian Immunization Guide and the National Advisory Committee on Immunization as per the Peterborough Public Health policy, including being fully vaccinated with a COVID-19 vaccine series

Preferred Qualifications:

• Completion of a post-secondary secretarial/administrative assistant program (general or medical) or equivalent relevant experience.
• At least one-year full-time experience or training to work in a fast-paced dental practice; or
• At least one-year full-time clinical experience in a busy and progressive dental practice.