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Immunization Records and Reporting

NOTICE

The Health Unit has become aware that the provincial immunization data entry system is experiencing technical difficulties. This is increasing our processing time for immunization updates. Please be assured that our staff are working as fast as the system will allow to return eligible students back to school as quickly as possible.

The Health Unit does not receive automatic updates of immunization records from doctor’s offices. Instead, the Health Unit relies on parents and caregivers to keep their child’s immunization records updated.

Please note: COVID-19 immunization records are not accepted or required.

Parents/Guardians can update their child(ren)'s immunization record online using the Immunization Connect Ontario (ICON) portal. You will need your child's name, date of birth, name of vaccine given and date the vaccine was given to complete the record.

ICON is a secure, convenient and user-friendly online system for submitting student immunization information to the HKPR District Health Unit.

Parents/Guardians can update their child(ren)'s immunization record by phone by calling the Health Unit at 1-866-888-4577 x 1507. You will need your child's name, date of birth, name of vaccine given and date the vaccine was given to complete the record.

Parents/Guardians can update their child(ren)'s immunization record by mailing the immunization record to a Health Unit office. The record will need to include your child's name, date of birth, name of vaccine given and date the vaccine was given.

Parents/Guardians can update their child(ren)'s immunization record by visiting a Health Unit office. The record will need to include your child's name, date of birth, name of vaccine given and date the vaccine was given.

Parents/Guardians can update their child(ren)'s immunization record by emailing* the immunization record to the Health Unit at immunizations@hkpr.on.ca. The record will need to include your child's name, date of birth, name of vaccine given and date the vaccine was given.

*Email transmission cannot be guaranteed to be secure and it requires consent to be used to send personal and/or personal health information.

Why do I need to report immunizations?

Health care providers do not inform public health when they provide immunizations. You need to report immunizations so the Health Unit can help keep a record for you. You need to show an immunization record to:

  • Register for school in Ontario.
  • Register for child care.
  • Attend camps or other children’s programs.
  • Work or volunteer in some jobs.
  • Travel to some countries.

Immunization records that have been reported to public health are available online through Immunization Connect Ontario portal.

Your immunization record is not available online if:

  • Your immunization record has not been reported to public health.
  • Your health card number has not been provided to a health unit and/or entered into the immunization database.

If you can’t find your immunization record online, contact the office where you received your vaccinations and ask for a record of what they gave you. If you have provided the Health Unit with a record in the past and aren’t able to find it online, contact us for a copy.

Did you receive a Suspension Notice?

Find out what you need to do to avoid suspension.

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